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Google Summer of Code - Guidelines at 52°North


This page collects general and specific guidelines (or rules) for tasks within the Google Summer of Code at 52°North. If you have any comments please contact Daniel (DanielNuest).

For Everybody

Organization

Requirements for passing

Formal requirements: We require each team of student and mentor (both are responsible) to make sure the following formal milestones are reached.
  • Blog posts at beginning, mid-term and end of the project including a timely review by at least on of the mentors. The blog posts together form the overview documentation and links to the posts must be added to the project wiki page.
  • Live demonstration of the project (if applicable on the GSoCDemoServer), alternatively screen casts, which includes thorough documentation.
    • at mid-term (must not at all be complete - go for quick break throughs!).
    • at the end of GSoC.
  • Weekly reports (see below) are submitted on time and checked by a mentor within one day.
  • Technical documentation in a step-by-step fashion that allow anybody to pick up the project, meaning that he can start from scratch with an empty workspace and reach the most recent development quickly. This includes a list of user stories or tasks that are not completed but would be the next steps.
Project requirements: Aside from this, of course the student has to work on the agreed tasks (which can be adjusted in an agile manner whenever needed) and the agreed amount of time. Both mentors and student must respond timely to communication and try to create a good working environment to deliver good results on the project.

Software Development

For Students

Project Documentation

You and your mentor are free to choose where you keep your project progress documentation. For example, you can write your projet blog on your on existing blog. Or you can use GitHub's wiki feature.

ALERT! There is one important limitation: Each project must have one page in the 52°North wiki with the "project information page" contents (see below).

Project Information Page

  • Each project must have a single project information page that is in the 52°North wiki.
    • a short description of the project,
    • a short description of the student,
    • a list of references to any internal or external pages about the project, such as blogs, developer or user documentation,
    • a summary of the project and it's status at the end of the project, and
    • links to the source code and links to relevant documentation (be in in the 52°North wiki or somewhere else).
  • The wiki page must comply with the conventions from the WikiGuide.

Weekly Reports

  • Weekly reports are due each Monday evening UTC and must be send to the GSoC mailing list at gsoc@52north.org.
  • Use an explanatory subject containing the words "weekly", "report" and the number of the report at least; and even better also your project name, e.g. "Weekly report no. 1 - super project" or "GSoC report week #1 | Project: a good one".
  • Start a new email for each report, do not reply to other student's report emails or to your own email from the week before.
  • Follow the mandatory structure, which is "1. Status", "2. Problems", and "3. Tasks for the next week".
    • Status
      • Start the report by relating to the problems of the last week.
      • Be concise but specific enough to justify at least 40 hours of work you have put into that week.
      • Please keep this short and refer to longer issue descriptions, for example on your project wiki page, if you have to report on major issues.
    • Problems
      • This should be open problems that blocked you from fulfilling a planned task. If you had a problem and solved it already, put it in the status section. If you have ideas how to solve an open issue, make that a task for the upcoming week.
    • Next tasks
      • Keep them in a list and divide them into independent items. This way they are more easy to track.
      • Be specific: "Start implementing X" is not specific enough.
  • Do not point to local URLs (like http://192.168.42.17/my/service?request=stuff), but rather deploy a test software to the demo server and reference that or include screenshots (but don't spam other peoples inboxes with 5 MBs of images).
  • Avoid spoken language.
  • Add hyperlinks if you state that you "looked at libraries x (link), thing y (link), and other project z (link)" > this allows you to be concrete without being to extensive.
  • Add your findings in the report, not just what you did. "Looked at library x" is a useless piece of information, but "Tested library x and found it does not provide features f and g that we need so did further search for a suitable alternative" is useful.
  • The report can be on the mailing list, on a Wiki page, or in a document - you can choose yourself. In any case, so if you use documents, a blog, or a wiki page, then please send a link to the newest report over the mailing list each monday (no reason to fill peoples inboxes with large attachments).
    • Please stick to one way of writing weekly reports as soon as possible (try out what works in the first couple of weeks). If you do switch, then you must migrate all previous reports to you new method. Mentors and org admins should only have to look in one place to get a complete and good picture of where your project is standing.
    • If you use the wiki for your reports, please add a specific section for tasks for the next week using a headline fomatting and add a new headline of appropriate level for every report so that they show up nicely in the table of contents. Also, do not just link/refer to the task section of the "current" or "previous" week: to ensure traceability over time we happily accept duplicated content.
    • If you use documents, please consider the format you use, because not everybody might have the software to open any format - and while you're at it, consider using a blog or wiki page...

Weekly Status Update Email Format

Subject: <community name (Geoprocessing, Sensor Web, ...)> <project> status update <date of the Monday>

Content:
  • What you've completed in the last week.
  • What you're working on for the next week (7 days).
  • Are there any blockers (infrastructure, mentors, holidays, assistance)?
Email has to be sent to the 52°North GSoC mailing list gsoc@52north.org. Other organiations do this too, and it has proven to be a very useful mechanism.

Trello Boards

Trello is a great tools for keeping track of tasks and organizing any kind of work. It's perfectly suited for Scrum! Some guidelines for using a Trello board based on past experience:
  • If you're not ticking of an item on a checklist at least every hour, your task definition is to broad.
  • If you're not adding an entry to the activity log every hour, that card does not belong in the "Doing" column.
  • If you're not moving a card from doing to done every day, your cards cover too much work.
    • It is useful to have cards at different levels of abstraction.
    • Backlog cards can have a broad scope, covering a lot of work.
    • "Ready" cards should not cover more than half a day of work.
    • "Doing" cards should be updated at least every hour.
  • If you are not responsible for a card but want to be updatd, subscribe to the card instead of joining it.

Blog Articles

Demo server

The GSoC demo server at 52°North is available at http://gsoc.dev.52north.org. All projects must present demonstrations of their code on the server. The server can also be used to test-run developments in a realistic server environment and make sure that the code that students develop is usable by others.

*Admin contact*: DanielNuest

Deploy app or demo on the server

  • Deploy your webapp (talk to your mentor and the server admin)
  • Create a short description for the landing page (see previous year's pages) including a link to the application or demo and send it to the server admin

For Mentors

  • Include roughly 5 hrs/week for mentoring in your schedule for the mentoring period. Be aware that this is not much for the potential gain for your project, as the students are expected to work full time! 52°North staff can support you if you have absences during this time.
  • Follow the guidelines in DOs and DON'Ts of Google Summer of Code: Mentor Edition, take a look at the Mentor Manual, or read the quick guide at least.
  • Clear tasks are very important for the students to get work done in the beginning - don't count on them being very independent, they probably do not have experience in working with a big legacy software project.
    • A good way to get to know the software is writing some missing integration tests.
    • A good way to communicate your ideas is with image mockups the students can work towards to (in the case of UIs)

Requirements to Mentors

  • Mentors are responsible for high quality weekly reports as well as setting and achieving project goals.
  • On time submission of evaluations.

Weekly report

Mentors report every week on the same deadline to org admins about the current state of work. In contrast to the formal requirements of the student's reports, this can be an informal with only a couple of sentences how things are going, and they must be submitted using the activity log of the respective card on the mentors Trello board.

Bi-weeky code reviews

Ideally, the mentors are constantly working together with students on the code. However, the minimum requirement is that practical code reviews happen at least every other week. Mentors have to run the code themselves, give feedback on coding style etc. and ensure the project is going in the right direction.

The code review can be an email or happen on a Trello board or Wiki page - in any case must the org admins be CCed or notified.

Questions for introductory voice calls with students

  • Are you aware of the rules and regulations of GSoC (and do not have registered more than once, i.e. with only one email address, are actually a legible student, ..) ?
  • How many hours do you expect to work on GSoC every day (be honest!)?
  • What do you find most interesting about the project (be honest! "getting money" is a valid reason to participate in GSoC) ?
  • What do you do for fun?
  • What courses did you take last semester?
  • How are they related to the project?
  • What is your favourite programming languages, and why?
  • Why did you pick that project?
  • What do you want to learn in GSoC (this year)?
  • What is the software project that you are most proud of? Can you send us one (!) link to a particular source code file that you like most?
  • Did you use GitHub before?
  • Have you hear of fork&pull?
  • (if the student participated in GSoC before) What did you learn in the last GSoCs?
  • What do you want to do for fun over the summer?
  • Any trips planned? (taking vacation is fine for both students and mentors, it just should be not too long and planned ahead)
  • Do you have any questions to us? (about the project, ...)

Also, if you are unsure about the skills of the student, give him the chance to impress you: Open a shared document (Google Doc, Etherpad) and ask him to code in front of you. Just some small code samples. This will help you a lot, since there is a huge difference between going through Java tutorials, and coding on your own.

For Org Admins

  • Mentor mentoring
    • Have a regular discussion with the mentors about what they do. Motivate them to do code reviews and take part in the well thought out development process, motivate them to act as teachers.
    • If a mentor does not have to put in 5 hrs. per week, that can (!) be nice, but maybe you can motivate him to simply interact more or do some coding tasks himself.
    • Time spend on a task is not the most important measure - learning and reaching set goals is.
Topic revision: r46 - 20 May 2015 05:59:14, AnnHitchcock - This page was cached on 26 Aug 2016 - 18:57.

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